Executive Administrative Assistant

Founded in Japan in 1887, Kao is passionate about making a difference in people's lives with our high quality products and services to create a Kirei Life for all - a beautiful life that respects the needs of our consumers and customers as well as the planet. We never compromise on quality and craft our products with care for the consumer and the environment.

As a company driven by purpose and strong corporate values we pride ourselves to be listed among the World's Most Ethical Companies since 16 consecutive years. Our corporate philosophy, the Kao Way, guides us in everything we do - acting with integrity, courageously driving innovation and treating each other with trust and respect.

The role:

Reporting to our US General Manager, as the Executive Administrative Assistant you will provide high-level administrative support and related responsibilities to the Salon US, General Manager and US Salon Leadership Team.

By fulfilling these responsibilities and possessing the required skills and qualifications, you will contribute to the smooth functioning of the organization and provide valuable support to senior executives and managers.

At Kao, we offer amazing benefits that are available to you on your first day of employment (healthcare, 401(k) plus company match, etc.), 36 total days off (vacation + holidays + sick) and a reasonable pay range of $22.35 - $24.00 per hour.

What you will do:

• Management of General Manager's schedule and workload to ensure adequately prepared for meetings, create agendas; ensure awareness of all upcoming corporate and industry events; ensure schedule is reviewed daily and maintain a central corporate calendar for the entire Americas Region, Salon
• Responsible for scheduling and organizing complex activities such as large meetings, travel, and multi-regional activities for the Salon US, General Manager and Senior Leadership Team while working multi-segments of the Americas Region and Global Salon Division team members
• Help develop visual presentations, draft correspondence and work with a multi-diverse team
• Organize and prioritize large volumes of information and maintain in a central location for accessibility by leadership team
• Help arrange travel and logistics, including booking flights, car rental, hotel accommodations, arrangement of meetings and locations, when necessary
• Manage information/expense invoices and complete expense reports for reimbursement of travel for General Manager and Salon Leadership Team. Also, manage the corporate travel card for Americas Region, Salon and reconcile monthly
• Communicate and work with other executive/senior management to schedule meetings, handle logistics, send materials for review before meetings, taking and distributing meeting notes and field general inquiries
• Work independently and within a team on special and nonrecurring and ongoing projects
• Be a project manager for special projects, at the request of the General Manager, which may include coordinating multiple presentations and disseminating information

What you will need:

• High school diploma or equivalent
• 5+ years’ experience in an administrative support role in a professional office environment with at least 2+ years’ experience supporting an executive or senior management level team
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams). and other relevant software

How we work: Having been selected among the World´s Most Ethical Companies for 18 consecutive years, we are a company with a purpose and strong corporate values. We never compromise on quality and create our products with care for the consumer and the environment. At Kao, each employee can shape their job and their career. We work collaboratively to achieve our common goals, always aiming to deliver the best for our customers.

What we offer: A friendly and flexible schedule with great compensation packages, benefits package, ongoing development and the opportunity to enhance your skills and deliver tangible results. At Kao your voice will be heard. Your opinion really counts. We believe that change comes from taking opportunities into your own hands, so we value and reward thinking and new ideas.

Hiring Process: Kao embraces the diversity and the individual personalities of its people because we believe it is diversity that makes us strong. This is why we welcome applications from all areas of the global community.

Want to learn more: If you feel you are as unique as our products and want to find out why 33,000 people across the globe opted for a career with us please visit our Americas website (https://www.kao.com/americas/en/).

Kao USA is an Equal Opportunity Employer, including disability/vets